How To Setup Scanning to Email with Gmail Servers on a Sharp Copier


  1. Print your copier’s NIC page.
  2. Open a web browser and type the IP address found on the NIC page into the address bar at the top of the page.
  3. Click Network Settings on the left menu
  4. login as admin, the default password is…you guessed it… admin
  5. Click Services Settings on the left menu
  6. Click SMTP tab at the top
  7. Enter the following settings
    1. SMTP Server:
    2. Reply to email:
    3. Port # 587
    4. Enable SSL
    5. Enable authentication – enter a gmail address and password here
  8. Click DNS Settings at the top, enter your DNS servers here, normally the same as your IP address but with a 1 at the end

**Gmail Update as of mid-2016**

Once you’ve completed the steps above you’ll need to be logged into your email account, and google search “less secure apps” and make sure you activate this feature or the scans will not go through.

That should do it. Add some email addresses to your address book and scan away. Keep in mind scanning to email has a file size limit – gmail’s limit is 20mb. If you’re having trouble scanning a large document, try scanning it in B&W or breaking it up into two smaller scans.


11 thoughts on “How To Setup Scanning to Email with Gmail Servers on a Sharp Copier”

  1. Office photocopies are essential to any office! I can’t go a day at work without needing something photocopied it seems like. I honestly don’t know what I’d do without a photocopier in my office.

  2. After the setup the Gmail account , login to your Gmail , Click on your icon & select
    “My Account” (It will open new Tab) select “Device activity & notifications”
    & turn “Allow less secure apps” : ON
    (Be sure that “2-Step Verification” is Off!)

    • DNS settings are on the Network Settings, main page. You can get them by opening a command prompt and typing “ipconfig /all” and hitting enter. It will display all of your network settings, including DNS. Enter those into the DNS settings in your copier.

  3. Thanks. I was lost on how to setup scan to email on a HP printer. This article was written so well and I set it up successfully in first shot. Greatly appreciate your time and effort to write this helpful article.

    • If you’re going through the steps to use gmail for your scanning authentication, make sure you allow “Less Secure Apps.” When you’re logging into the google account you want to use for authentication, just open a new tab and google search “less secure apps” and it will take you to a page with a toggle switch to allow. Once allowed it should work.

  4. Thank you for the “less secure apps must be on” tip – you’re e only one I’ve found who mentioned this and saves me from further banging of my head against the desk!


Leave a Comment